…So if you were to organize a trip, what would your cap be on your Rally Point? What if five vehicles showed up?
Ha. I guess 5 would be fine...but if 6 show up...how you decide who to leave behind.
The solution to this problem isn’t an easy one, nor is there a right or wrong way to approach this dilemma. I have two solutions that work very well hand in hand.
First every one who RSVP’s to my RPs are sent a link to a spreadsheet where they have to fill out some information. This information includes email addresses, phone numbers, and a way to contact the members. If a person doesn’t feel comfortable filling out the information, then they don’t get the email with the exact starting time and location of the trip. This spreadsheet is how I keep track of how many rigs and people are planning on attending.
Along with the spreadsheet I make several Zoom calls where we discuss all the pre trip planning with all those planning on attending.
Now say I make a trip for 5 rigs and I have a surprise 6th show up, I split the group into two groups… preferably 3 and 3, but a 2 and 4 would also be acceptable. I take charge of group “A” while someone showing leadership abilities takes charge of group “B”. Myself and Group “B” leader maintain communication throughout the day and try to keep the two groups coherent. On a large trip such as the TAT, the two groups getting split up is more than likely bound to happen. So say Group “A” is the slow group, they then use Group B for recon for resources. I make a contingency plan to get the groups to regroup at a designated location for R&R before hitting the trails again hard.
Paul, I think you put together a heck of a trip. I only regret not being able to make the trip. And even more not meeting you when you came through my neck of the woods. I have heard nothing but good things from those that have gone in your trips in the past.
Our mission as members of Overland Bound is first and foremost to promote community. You seam like you have lots to offer OB members in your region. I challenge you to put together a trip for members in your region. I see you aren’t a payed member, so reach out to the member representative in your region to put together an RP for you, or better yet upgrade your membership so you can put on your own trip. The whole reason to put in these trips is to mentor those new to the hobby and instill both etiquette and skills to last a life time. And who knows, you might just learn something from others you are on the trail with.